[Marc Pegg]

Hi James

I feel your pain (or my Accounts colleagues do).

It’s painful, it takes best part of a day to complete. Lots of back and forth to cardholders for missing receipts and missing posting details to ascertain the VAT position etc.

Couple of points which may ease the burden:

1. Can you adjust the reconciliation / payment date wiht your provider to mid-month, to mitigate interfering with month end?

2. Can you limit the use of expenses paid for my cardholders – for example, can just one cardholder (office manager) order office supplies and other cardholders (fee earners) use theirs for marketing (coffees), and travelling expenses.

Best.
Marc

[Marc Pegg]

We do the same Claire. The executors are of course your client providing the instructions.

Kind regards
Marc

[Marc Pegg]

For the purpose of this response, I’ll assume it is an audit undertaken by accountants that your firm has engaged with.

We’ve always found our auditors to be helpful when potential breaches are spotted. Ask for feedback and clarity – how else can the firm learn from this. We also provide a management response to our accountants for all observations, big or small and then file this with the audit report to evidence our reflection and change of systems and controls if required.

Kind regards
Marc

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