[Claire Mills]

Hi

Yes that is the disb wording.

As the client hasn’t used the service it cannot be treated as a disbursement, as not all conditions are met.

That is how we would treat a courier fee. As it does not qualify as a disbursement, it would be a recharge/expense so VAT would be added on whether VAT was paid or not.

[Claire Mills]

We would treat it as a recharge as per paragraph 25.1.1 of HMRC VAT Notice 700.

your client actually received and used the goods or services provided by the third party (this condition usually prevents the agent’s own travelling and subsistence expenses, telephone bills, postage, and other costs being treated as disbursements for VAT purposes);

[Claire Mills]

There is no questioning on your styling.

It’s just a question.

We enter the Executors personal names and then make reference to the deceased name in the description.

[Claire Mills]

If the client names is Smith, John Deceased does that not mean you are opening the client in the name of the deceased as it is the client name?

The preferable way to style the client would, in my opinion be –
eg
“ Smith, John (deceased) – Executors of”

[Claire Mills]

Depending on the interest policy; we would always add interest to any funds held for clients.

[Claire Mills]

We would give the client a choice, depending on the sum the funds could attract interest (depending on your policy). They may prefer for you to hold than attempting to get the funds back into you in time. As there is an underlying transaction I don’t see any issue with holding the funds if the purchase is definitely going to go ahead. But seeing as they have sold I would assume they still will.

[Claire Mills]

Hi we only issue 2 bills at the most. Searches pre completion are billed, to utilise funds on account of those searches.

Final invoice issued after completion takes place. Any post completion disbursements/expenses are on that final invoice as anticipated.

We always send them out, then transfer the following day as the majority of ours are by email. This always ensures any differences between estimated cost letter and completion statement/s are covered.

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