On Demand – Billing within Law Firms

Billing within Law Firms

Speaker: Darren Whelan

Length: 2.5 Hours

Published September 24, 2022

Last Updated on May 1, 2023

Who is this training for?

This on demand workshop is for Solicitors, Lawyers, Accountants, Compliance Officers, COFA’s, Legal Accounts Professionals, Legal Cashiers, Billing Teams, Credit Controllers and anyone that has any involvement in working in legal finance and compliance.

Purpose of this training?

Life is rarely straightforward and when it comes to billing, there are no exceptions. In this online workshop we explain what the solicitors’ bills rules are and why they are important when it comes to the recoverability of the fees, recharges and disbursements claimed in bills. We’ll look at billing procedures and processes, ensuring that VAT is accounted for correctly and at right time in accordance with the VAT Act 1994 and Brexit. It will also look at the different categories of bills that can be issued. Don’t forget, not all bills are equal in the eyes of the law. Unfortunately, the same terminology can be used when labelling and referring to different bills, confusion and misunderstanding can arise when dealing with them, not only on the part of clients but solicitors too.


Time of Supply
  • Basic Tax Point
  • Actual Tax Point
  • Extensions
  • Time recording
  • VAT rates
  • Client’s overseas (Place of ‘belonging’)
  • Land related services
Third Party Payers
  • Indemnity basis
  • VAT invoices
Administrative Aspects
  • Valid VAT invoices
  • Valid credit notes
  • Electronic invoices (structured and unstructured formats)
  • Layout
  • Types of bills – solicitors’ bills rules
  • Disbursements and recharges
  • VAT Returns
VAT Returns
  • Accounting software and VAT rates
  • Outputs and Output VAT
  • Errors and penalties
Start Quiz

Further Information


Accounts & Finance Practice Notes (Subscriber resource only)

Compli-Q – Compliance FAQs (Subscriber resource only)

Disbursement or Recharge Calculator (Subscriber resource only)

Place of Supply VAT Calculator (Subscriber resource only)

VAT Billing Calculator (Subscriber resource only)

VAT Inclusive Calculator (Subscriber resource only)



Value Added Tax Act 1994

The VAT Guide (Notice 700)

The Solicitors Act 1974

Practice notes and training sessions represent the Association of Legal Compliance & Accounts’ view of good practice in a particular area. They are not intended to be the only standard of good practice that firms can follow.

Practice notes and training sessions are not legal advice, and do not necessarily provide a defence to complaints of misconduct or poor service. While we have taken care to ensure that they are accurate, up to date and useful, we will not accept any legal liability in relation to them.

Frequently Asked Questions

It’s really simple:

  • Reduced cost
  • Can be watched anywhere, anytime on any device – no travel time or cost
  • Shorter and more efficient than face-to-face
  • Recorded and can be replayed at your leisure

Online – the Cons

On Demand is not for everyone one. People learn differently and watching a pre-recorded training video can feel very lonely and isolated. It requires strong, self-motivation and time management skills. There is no opportunity to ask a question and receive an answer straight away as you would with an online or a face-to-face workshop.

You can pose your question HERE or pose the question via the LiveChat widget.

No. In order to watch them, you must watch them whilst logged into the website.

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